Atomic Workspace Docs

Create care workflows

Use this when the app should wait, follow up, create a task, or move a patient to the top of a review list.

Good workflow examples:

  • post-discharge follow-up
  • missed questionnaire follow-up
  • medication-change check-in
  • abnormal result review
  • care plan follow-up

Typical Workflow-Building Flow

Choose the care process Say what starts it Write the patient or team message Choose the waiting period Name the possible outcomes Define the care-team task Try normal, missed, and urgent examples Show the workflow diagram

Describe The Trigger

Say what starts the workflow.

Create a care workflow that starts when [event happens].

Examples:

Create a care workflow that starts when a patient is discharged.

Create a care workflow that starts when a patient submits a concerning questionnaire response.

Describe The Waiting Step

Say what the app waits for and how long.

Wait for [patient action] until [time]. If it does not happen, mark the follow-up as missed.

Example:

Wait for the patient to complete the Day 3 check-in. If it is not completed by the end of Day 3, mark it missed.

Describe What The Care Team Sees

Ask for a list that shows work in the right order.

Add a care-team list for this workflow. Put patients needing attention first, missed follow-ups second, and normal completed follow-ups last. Each row should show the reason and next action.

Include The End States

A workflow should not end in a vague status.

Ask for clear outcomes:

Use these outcomes: completed, missed, needs attention, and escalated. Show the reason for each outcome.

Try The Workflow With Patient Examples

Ask Atomic Workspace to show the workflow with three patients:

Show this workflow with three patient examples: completed follow-up, missed follow-up, and concerning response. Show what the care team sees for each one.

Show The Workflow Diagram

Use a diagram when the care process is hard to understand from a list alone.

Show a workflow diagram for this care process. The diagram should show start, patient action, waiting step, missed path, needs-attention path, completed path, and care-team task.

For a running follow-up, ask where the patient is now:

When viewing a patient, show where that patient is in the workflow diagram now and what the next step is.

Do not ask for a separate drawing that can drift away from the app:

Make the diagram reflect the actual workflow in the app. If the workflow changes, the diagram should change with it.

Next, see Create copilots or Create forms.

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